INFORMATION

WHAT’S INCLUDED WITH EACH STUDIO HIRE

PRODUCTION

  • 2 C-stands

  • 1 full Apple Box

  • Shooting swivel stool

  • 2 A-Clamps (medium)

  • 6 poly boards and poly stand

  • 2 trestle tables

  • Background support set up (up to 3.5 m high and 3m wide)

  • 4 sandbags

  • Blackout curtains

  • Bluetooth Speaker

  • 1 steamer

  • 1 Clothing Rail and 30 Hangers

  • Panel room divider

  • 1 Make-up table & mirror with lights

  • 2 Beauty stools

  • There is selection of plinths/cubes and chairs that clients can use as props.

  • Clients may rent lighting equipment separate to the studio. (Please check equipment list for prices).

  • We have a selection of the common Coloramas that clients may use for £12/meter used on the floor. Please enquire about colours and set up in advance.

KITCHENETTE

  • Coffee machine & 10 coffee pods (more after request)

  • Selection of tea

  • 1 Electric kettle

  • 1 Toaster

  • 1 Microwave

  • Cutlery (8 spoons, 8 forks, 8 butter knives, 4 teaspoons)

  • 8 Water glasses

  • 8 Plates

  • 1 Mini-refrigerator

  • The Studio is not soundproof.

CATERING

  • The Studio works closely with a few local catering businesses and can help arrange catering for your shoot for an additional fee.

PARKING

  • There is a car park located right next to the Studio, which allows up to 3-hours of parking. Please find details and directions using the link below:

https://en.parkopedia.co.uk/parking/carpark/gillett_street/n16/london/?arriving=202410281130&leaving=202410281330

  • There is also curb side/street parking options in the local neighbourhood that Clients can pay for flexibility.

SETS / PROPS / LIGHTING / CLOTHING

  • All props are to be delivered and collected on the same day of hire unless other arrangements have been previously made and agreed by Epitomestudio Ltd.

  • If agreed by Epitomestudio Ltd, props may be delivered to the Studio before the day and start time of the Client’s shoot. The Client is responsible for confirming the delivery and receipt of their items/property at the Studio. Epitomestudio Ltd employees are not responsible for Client’s property but can facilitate these requests made in advance for a fee of £55 for labour.

  • Epitomestudio Ltd cannot be held responsible or liable for any items damaged or lost during the hire or left on site.

  • The Client will be charged an additional cost for the disposal, storage or transportation of any items left on site and not collected.

TERMS & CONDITIONS

Rental Period and Rates

a. Rental Period: The Studio will be available to the Client for the time agreed upon in the booking confirmation. Any additional time will be billed at an hourly rate.

b. Rental Rates: Rates are as specified in the booking confirmation and are based on the hourly or daily rate set by the Studio.

2. Payment Terms:

The total rental fee is required to secure the booking and the shoot date. Payments can be made by bank transfer or online through booking app.

a. A booking is only considered confirmed from our side once the invoice is paid, unless agreed in writing with Epitomestudio Ltd.

b. Any additional services, such as Coloramas, will be invoiced after the shoot and are due on receipt of invoice or can be added in the first instance when booking via the website app.

c. Late payment will incur a 10% surcharge for the specific booking

d. Any booking that runs outside of the studio opening hours will incur an overtime charge. Overtime is £75/hour 6.00am - 9.00am and 7.00pm - 12.00am. £75.00/hour after midnight

e. Coloramas cost £12/meter used touching the floor

f. If invoices haven’t been paid within the time stated in the booking confirmation email, Epitomestudio Ltd will automatically charge the card that was used to place the booking.

g. Set-up and pack-down time should be included within the hours of your booking. Clients won’t be allowed into the studio prior to the start time in their booking confirmation and will be expected to leave promptly at the end time of their booking.

h. Anything damaged/missing will be charged at full price plus administration/restock charge (£15 admin fee).

i. Clients will be charged a discretional fee of £35 if the Studio is not left clean and tidy and in its original condition. This is to compensate the Studio’s employees time for cleaning. To avoid cleaning charges, Clients must speak to Epitomestudio Ltd at the end of their booking.

3. Cancellation and Rescheduling

a. Cancellation Policy: Cancellations made more than 7 days before the rental date will receive a full refund of the deposit. Cancellations made within 7 days of the booking start date will receive 50% refund of the deposit. The other 50% will be retained by Epitomestudio Ltd.

b. Clients who cancel within 48-hours prior to the start time of the booking or fail to appear for a booking will be liable for 100% of the booking fee.

c. Rescheduling: Rescheduling requests must be made at least 7 days in advance. Approval is subject to Epitomestudio Ltd. availability and may incur a rescheduling fee.

4. Use of Studio and Equipment

a. Permitted Use: The Studio may only be used for photography, videography, and other approved media-related purposes. The Client may not use the Studio for unlawful or unauthorised activities, smoking and drinking alcohol are not permitted in the studio.

b. Studio Equipment: Studio equipment in the list openly stated (stool, props, etc.) is included in the rental fee. Additional fees may apply for specialty equipment. The Client is responsible for returning all equipment in the condition it was provided.

c. Damage to Equipment or Studio: The Client is liable for any damage to equipment or Studio facilities caused by negligence or misuse during their booking. The Studio reserves the right to charge for repair or replacement costs.

Any marks, spillages or damages caused to the Studio during the hire period must be attended to before the end of the hire period.

d. No alterations, decorations or additions to the studio are permitted without written consent from Epitomestudio Ltd.

e. The client must notify Epitomestudio Ltd. at the time of supply if the condition of equipment is not acceptable or fit for intended use.

f. All damages must be paid within the invoice.

5. Studio Access and Use

a. Access: The Client and their guests will have access to the Studio only for the duration of the rental period. The Client is responsible for ensuring the Studio is secured at all times.

b. Cleanliness and Organisation: The Studio must be left in the same condition as it was found. The Client agrees to clean up any mess created during the rental period.

c. Capacity: The maximum number of occupants allowed in the Studio is 16 people. Exceeding this number without prior approval may result in additional fees or termination of the rental agreement.

6. Client Responsibility and Liability

a. Insurance: The Client is responsible for obtaining any necessary liability insurance to cover their activities and property within the Studio. Epitomestudio Ltd. Is not responsible for injuries, accidents, or damages incurred by the Client or their guests during the rental period.

b. Indemnity: The Client agrees to indemnify and hold harmless Epitomestudio Ltd. And its owners, employees, and affiliates from any claims, damages, or losses arising from the Client’s use of the Studio.

7. Photography and Media Rights

a. Usage Rights: The Studio grants the Client a temporary right to use the premises for media production during the rental period. Any intellectual property created during the session is owned by the Client unless otherwise agreed.

b. Studio Promotion: The Studio reserves the right to take behind-the-scenes photographs for promotional use, with the Client’s consent. The Client may decline this by notifying the Studio before the rental period.

8. Termination of Rental

a. Breach of Agreement: Epitomestudio Ltd reserves the right to terminate this Agreement and end the rental period immediately if the Client violates any of the terms and conditions.

b. Refund Policy: In the event of termination due to the Client’s breach, no refunds will be given. In the case of Studio-initiated termination for reasons outside the Client’s control, the Client will receive a refund for the unused portion of the rental period.

9. Governing Law

a. This Agreement shall be governed by the laws of England and the United Kingdom. Any disputes arising from this Agreement shall be resolved in the courts of England and the United Kingdom.

10. Acceptance of Terms

a. By confirming the booking, the Client acknowledges that they have read, understood, and agree to all terms and conditions outlined in this Agreement.